Secretary / Personal Assistant

Eximius (Private) Limited

A leading Electrical Engineering service provider expanding its wings to Power and Energy sector in Sri Lanka.

We are looking for a self-motivated dynamic young lady with a pleasing personality to work as a Secretary / Personal Assistant to the Managing Director. In this role, you would be responsible for providing efficient support to the MD while assisting the functions of the office.

Key Requirements

• Excellent command of English with good computer literacy.
• Below 35 years of age with strong personality.
• Pleasant appearance is very important.
• Perfect PR and customer handling skills.
• Willing to work under pressure.
• Ability to work with minimum supervision.
• Willing to work extended hours if needed.
• Highest level of professionalism.
• Ability to professionally handle information and data.
• Minimum 2 years of experience in similar capacity.

Job Duties

• Devising and maintaining office systems, including data management and filing.
• Screening phone calls, inquiries & requests and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming emails, faxes and post, often corresponding on behalf of the company.
• Taking dictation and minutes of meetings.
• Producing documents, briefing papers, reports and presentations.
• Providing general assistance during presentations.
• Organizing and attending meetings while ensuring the manager is well prepared for meetings.
• Liaising with clients, suppliers and other staff.
• Managing, maintaining the Appointment Diary while providing timely reminders.
• Arranging travel, visas and accommodation.
• Monitoring the customer complaint handling process.
• Independently managing all day-to-day secretarial work ensuring confidentiality of all.

If you have the aforementioned qualities and if you are confident that you can fulfill the requirements, please feel free to apply.

An attractive remuneration package will be offered along with an excellent working environment.